What is Power Retrieve ?

Imagine a world where using a few words, dates or letter combinations you could search through the content of emails, word documents, spreadsheets, pdfs, plans, drawings and even photographs, to find that one piece of information you are looking for.

Find that proverbial needle in a haystack. Even better, imagine a situation where all of this was possible without the need for complex filing structures or manual indexing and storage processes.

PowerRetrieve gives you just that. The flexibility of powerful retrieval with no manual indexing overhead and what’s more you don’t have to change your existing IT systems at all in order to use it.

PowerRetrieve is a powerful information retrieval system that automatically indexes the text of both scanned and electronic documents, turning the entire content into searchable data.


PowerRetrieve has been built from the ground up using the latest technologies and .NET Framework from Microsoft.

64 Bit Support

PowerRetrieve v5 will take advantage of the multi-threading, multi core and memory resources of the 64bit versions of Windows.

Integration with Windows Security

PowerRetrieve v5 is integrated with Windows security so that existing Windows user groups may be assigned to Fileroom security. Users can be denied Print and Email functionality for locked down documents.

PDF Viewer

PowerRetrieve v5 renders all imported documents to PDF format for uniformity in the document viewer – and for compatibility with other systems. Hit words are highlighted in colour on the PDF (including scanned image based documents).

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The new document viewer makes navigation through scanned and office based documents easy.

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PowerRetrieve v5 continues to provide the Powerful search capabilities that users have come to expect – including:

  • Boolean (AND / OR / NOT)
  • Proximity (find a word within so many words of additional words)
  • Fuzzy matches (find words that are similar to the words in the search clue – handles OCR errors and/or operator misspellings).
  • Fuzzy Phrases (find particular phrases when some of the words in the phrase are spelt incorrectly – or have OCR errors).
  • Find related terms utilising a built in WorldNet synonym thesaurus. Custom related words and idioms may be added.

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  • Date aliases. Numeric date searches are automatically expanded to common textual equivalents. For Example, ‘12/12/2011’ will expand to ‘12th December 2011’.

Updated Full Client User Interface

Single user interface for:

  • Searching
  • Filing
  • Administration

Utilises the Microsoft Office style Navigation Control and Ribbon bar.

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Intuitive Interface

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Intelligent Hit Lists

Documents are ‘scored’ based on how close their textual content matches the users search query. Documents with the highest score are displayed at the top of the hit list. Textual fragments are retrieved for each document and are displayed in the hit list – most relevant first.0771573001424945319_powerretrieve v5 overview_html_m78bf769c

Hit words are colour coded to reflect very close or colder matches to the query words. ‘Present’ expands to ‘Give’, ‘Gift’, ‘Demonstrate’.

An icon next to each fragment indicates if the text was found in the document body – OR in the properties of the document. This means that users can get hits in document properties without specifically having to do a document property search.

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Multi Search Tabs Option

Users can purchase an option to give them access to Multiple Search Tabs so that they can carry out up to 4 different searches in the same interface.

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Web Browser Search Interface

PowerRetrieve v5 has an optional web browser based search interface.

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No specific software needs to be installed on PC’s accessing PowerRetrieve via the web browser search interface (other than the Adobe Reader). Users may choose to have a mix of full thick clients and web browser clients. Full client access and web browser access licences are separate. For web browser access, consideration must be given to bandwidth for the connection. It is unlikely that connection over a 3G network would provide acceptable performance. Windows IIS is required for web browser access.

Full Text Search API

PowerRetrieve v5 offers a very powerful Application Programming Interface (API) to facilitate integration with other applications.

The PowerRetrieve v5.1 REST API may be used to access the PowerRetrieve server to search and retrieve documents. It is a RESTful API and returns xml based output.

REST stands for Representational State Transfer. It relies on a stateless, client-server, cacheable communications protocol — and in virtually all cases, the HTTP protocol is used. Rather than using complex mechanisms such as CORBA, RPC or SOAP to connect between machines, simple HTTP is used to make calls to the PowerRetrieve Server.

RESTful applications, like the PowerRetrieve v5.1 REST API, use HTTP requests to post data (create and/or update), read data (e.g. make queries) and delete data (e.g. delete a session). This API uses HTTP for all four CRUD (Create/Read/Update/Delete) operations.

The PowerRetrieve v5.1 REST API enables the following:

  • Login and authenticate with the PowerRetrieve Server. The API also allows anonymous access if this is configured within the PowerRetrieve Server.
  • Retrieve information about the folder hierarchy for the logged in user. This includes details of the file cabinets, hanging folders, document folders and document classification folders and their associated properties.
  • Browse the contents of folders to show the documents contained within them. Optionally sort the results according to a given property field type.
  • Perform a search on the PowerRetrieve system. The parameter to this call must specify the folders that should be searched and a search string or property values to search for. Optionally the search parameter can specify other aspects of the search such as whether to expand words, how many results can be returned etc. These settings and their default values are fully detailed in the Initiate Search section.
  • Obtain a document using its PowerRetrieve document id. The logged in user must have the correct security access to the document otherwise information about the document will not be returned. If the correct access has been granted the document information includes:
    • Property field values
    • Links to files including PDF and Original (if available)